How AI Will Transform Project Management? Artificial Intelligence in Project Management

How AI Will Transform Project Management - Artificial Intelligence in Project Management – UnbornTech

Do you know that around $48 trillion are invested in projects annually, yet only 35% of them are deemed successful? This alarming statistic highlights the tremendous waste of resources and unrealized benefits in the world of project management.

One of the key reasons for this low success rate lies in the outdated technologies currently used for project management.

This is about to change as AI, machine learning, and other advanced technologies are finding their way into project management.

10 Ways AI Will Transform Project Management

Here are the 10 game-changing ways AI will transform project management.

1 – AI Will Enhance Data-Driven Decision Making

In the future, AI will boost data-driven decision-making for project managers. It will provide real-time insights into various aspects of project management, improving budget allocation, resource management, and project scoping.

AI’s data processing capabilities will ensure more informed decisions.

2 – AI Will Automate Project Management Tasks

AI will automate project management tasks, including task assignments, scheduling meetings, and progress tracking, reducing manual work and enhancing precision. This will allow project managers and team members to focus more on the creative and strategic aspects of their work.

3 – AI Will Help Project Managers in Predictive Analysis

Predictive analysis in project management involves using historical data and algorithms to predict project outcomes.

AI will enhance this process by identifying potential problems proactively, enabling proactive teams, providing better control, and suggesting risk-minimizing strategies, transforming the way project managers will handle predictive analysis.

Example: Let’s examine a scenario in which a project manager named Sarah is overseeing the construction of a new skyscraper.

A project manager, at a construction site, is saying that thanks to AI, her project is going well, showing that AI Will Help Project Managers in Predictive Analysis
AI Will Assist Project Managers in Predictive Analysis

AI will predict upcoming heavy rainfall and increased traffic due to a local event. Sarah will reschedule critical construction tasks to avoid delays, thanks to AI’s foresight. This will keep the project on track, preventing budget overruns.

4 – AI Will Assist Project Managers in Resource Planning & Utilization

In the future, AI will assist project managers in resource planning and utilization.

AI-driven algorithms will optimize resource allocation, reduce waste, and improve cost efficiency. It will also create virtual teams with the right mix of talent, enhancing project success rates.

Additionally, AI will analyze project requirements and predict future resource needs, ensuring proactive resource planning.

Example: Let’s say that an oil and gas company implements AI for resource management in a drilling project.

The AI system will evaluate the skills and availability of its field engineers. When a project requires a specialized engineer with expertise in a certain drilling technique, the AI will identify the best-suited engineer and assign them to the project.

This will accelerate project progress, minimize resource shortages, and ensure efficient resource allocation in the future.

5 – AI Will Augment Collaboration with Team Members and Stakeholders

AI will augment collaboration between team members and stakeholders In the future.

AI-powered solutions and apps will provide real-time access to shared information, improving decision-making and project organization. Additionally, AI tools will enhance communication, document sharing, and global collaboration, making teams more efficient and effective.

6 – AI Will Help Project Managers in Generating Schedules and Risk Logs

AI will revolutionize project scheduling, creating complex and accurate schedules by analyzing vast amounts of data. It will streamline resource allocation, planning, and will offer real-time adjustments and recommendations.

AI will also assist in risk log creation, categorizing and ranking risks, and providing mitigation strategies based on project context. This AI-driven approach will ensure complete risk management.

7 – AI Will Help Project Managers in Project Prioritization and Selection

Shortly, AI will predict which projects offer the most value, speed up the identification of launch-ready projects, guarantee success, and create balanced portfolios. With AI, project managers will be able to eliminate biases and make smarter and data-driven decisions.

Example: Let’s say a healthcare provider employs AI to prioritize projects.

A healthcare project manager is saying that thanks to AI, her project is going well, showing that AI will help Project Managers in Project Prioritization and Selection
AI Will Assist Project Managers in Project Prioritization & Selection

When deciding between two projects, one aimed at upgrading patient records and the other focused on improving patient care through telemedicine, the AI system will use historical data to show that telemedicine projects have consistently delivered higher returns and improved patient satisfaction.

Project managers will then confidently choose the telemedicine project for prioritization, based on data-backed insights.

8 – AI Will Allow Advance Testing Systems to Project Managers

In the near future, project managers will have access to advanced testing systems.

These systems will streamline testing, improving accuracy and efficiency. With the rise of IoT devices and AI, real-time monitoring of project-related data, like equipment status and environmental conditions, will ensure seamless operations.

Example: Imagine a renewable energy company planning a new solar farm project.

They will employ AI algorithms that analyze historical energy production data, weather patterns collected by IoT weather stations, and local energy demand trends.

Using this data, AI will predict how the new solar farm will perform in terms of energy production and cost-effectiveness.

9 – AI Will Increase Efficiency and Reduce Cost

AI will increase project management efficiency by automating repetitive tasks, providing data-driven insights, optimizing resource allocation, and predicting potential issues, ultimately reducing costs through improved decision-making and streamlined operations.

AI will save project managers up to 20 percent of their time.

10 – AI Will Improve Project Management Success Rate

Artificial Intelligence (AI) will enrich project management by offering precise data analysis, providing more accurate cost and timeline predictions, mitigating risks, optimizing resources, and automating tasks.

AI will aid in data-driven decision-making, reducing the likelihood of cost overruns and delays, and improving overall project outcomes in the future.


In the not-so-distant future, AI is set to dominate project management, with Gartner projecting that 80% of tasks will be AI-driven by 2030. This technological revolution promises increased efficiency and success.

Embracing AI and fostering human-machine collaboration will shape a brighter, more productive future for project management.

Artificial Intelligence is the catalyst that will propel project management into a new era, where data-driven insights and intelligent automation will empower us to achieve unprecedented levels of efficiency and success.


Can AI create a project plan?

Yes, AI can create project plans by analyzing vast amounts of data, optimizing resource allocation, and offering real-time adjustments and recommendations, making project planning more efficient and accurate.

Will AI take over project management?

AI is unlikely to take over project management entirely. Instead, it will assist project managers by automating repetitive tasks and providing valuable insights, allowing professionals to focus on the creative and strategic sides of their work.

How is AI changing project management?

AI is changing project management by automating tasks, enhancing predictive analysis, improving data-driven decision-making, optimizing resource allocation, and increasing efficiency, ultimately leading to higher project success rates.

How much time can AI save for project managers?

AI can save up to 20% time for project managers by automating various tasks including scheduling, data analysis, report generation, and task assignment.

What’s the future of AI in project management?

AI is set to dominate project management, with Gartner projecting that 80% of tasks will be AI-driven by 2030, promising increased efficiency and success.

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